A team standup is a meeting where team members share the status of their work. These meetings allow team members to discuss what they’re working on, what tasks still need to get done, and what issues prevent them from being efficient at their responsibilities. It’s also a way to track your team's progress toward company goals.
Teams that work on collaborative projects benefit most from a team standup for a few reasons:
When you manage different team members simultaneously, it’s hard to track what tasks a specific team member must complete and their deadlines for completion.
A team standup helps monitor your team members' current work. That way, you can follow up with your team members throughout the week, remind them of what tasks they have to get done, and ensure they stay on top of their duties.
With a team standup, you can always go back to the document and keep track of your team's progress toward your goals week by week. It’s vital if you’re working under a strict deadline.
Roadblocks and unexpected issues can get in the way of your goals. But if a problem that a team member experiences goes unnoticed for too long, it could negatively impact your timeline and set your team back.
With a standup meeting, you can get in touch with team members to identify any potential obstacles ahead of time. You can then start finding solutions to the problems before the issues start creating an additional backlog.
1. Before starting the team standup meeting, identify all the things your company wants to accomplish along with the most critical issues under “Team Backlog.”
2. In the template, you’ll see different blocks with “name.” These blocks represent each of your team members and their responsibilities. In each block, divide each team member’s tasks based on what’s in progress, on hold, or done, along with any obstacles (or roadblocks) that are in their way.
3. Hold a standup daily with your team to connect and uncover what they're currently working on. Based on their responses, update the tasks for each team member.
4. s each time a team member completes a task throughout the week, be sure to move it into the “Completed this Q” column on the right side of the template.
On top of being easy to use, our template comes with various features to customize your team standup document however you’d like. These include:
Designate priority for each task in the backlog based on importance to ensure team clarity of what tasks are critical for success.
Plan your projects and tasks by recreating them in the timeline below the standup workflows. Identify effort levels for each task and plan out how much time each task will take to better allocate team resources.
MURAL has a simple shortcut to duplicate elements in our team standup template. For example, this template has five different blocks to represent each of your team members, but you may manage more people than that.
By using this shortcut and the infinite canvas feature, you can replicate your blocks to match the number of members you have on your team.
Team members can easily update the template with the tasks they’re working on, have put on hold, or just completed. You can also set permission restrictions to limit access to the file for external guests or visitors.